Service
Run the back office while the founder runs the business.
A fractional back-office practice that handles the operational work most small business owners do not have the time, the staff, or the appetite to do. Bookkeeping, HR, phone answering, supplier diversity certifications, and proposal support. Bundled monthly with a strategic consulting layer that treats the founder as the most important asset.
Most founder-led businesses hit the same wall. The work is selling well, the team is forming, and the operational layer is breaking quietly underneath. Bookkeeping is two months behind. The handbook does not exist. Calls are going to voicemail at 4:15. A government RFP comes in and there is no certification, no proposal, and no time to chase it. The founder spends Sunday catching up on payroll instead of resting.
EquitiFy Ops removes that work from the founder. We staff the back office with a coordinated team and run the operational rhythms on a published cadence. The founder gets one point of contact, one monthly review, and a system that runs whether they are in the room or not.
Who this is for
You are building something real with one set of hands. The bookkeeping, the receptionist, the certifications, and the bids are all yours. They are also all behind. You need a back office that lets you serve clients without giving up your evenings.
You are past survival mode. Revenue is in the $250K to $5M range, you are hiring, and the back office is held together by spreadsheets and a part-time bookkeeper. You need a layer that scales with you, not against you.
You qualify for certifications you have not pursued. You have seen the contracts go to less qualified competitors who had the paperwork in order. You need a partner who runs the certification, identifies the bids, and writes the proposals while you keep delivering the work.
What you get
How we work
Diagnose, Design, Install, Sustain. Every phase carries a commitment from the framework, so the method is the same standard we hold ourselves to.
In the first two weeks we map the current state of the back office across five pillars. We collect access, audit what is in place, and write a punch list of what is broken, missing, or at risk.
We design the engagement to the right tier and assemble the delivery team. Bookkeeper, HR support, receptionist, and certification specialist all get a written brief on your business before any of them touch your work.
We install the operating rhythm. Books closed by the 10th of the following month. Payroll on its schedule. Calls answered. Handbook signed by every employee. By Day 30 the back office is running on a published cadence.
We sustain the system on a monthly cadence with a fixed business review. Every quarter we step back and look at whether the operating layer is supporting the strategy you are running.
Pricing
First payment includes a one-time setup. Recurring runs at the listed monthly or yearly rate. Yearly is offered at a small discount to monthly twelve.
Starter
First payment adds $350 setup, then $495 per month.
Starter revenue band
Growth
First payment adds $2,000 setup, then $2,400 per month.
Scale
First payment adds $4,500 setup, then $6,500 per month.
Accessibility tracks
Pay as You Grow uses a lighter cadence with the same partner. Earn-In waives the setup fee in exchange for a twelve month commitment. Grant-funded slots are reserved each cohort. Pricing reflects our commitment to small operators without compromising margin or quality.
Setup fee waived in exchange for a twelve month commitment. Early exit carries a $990 fee that recovers the waived investment. Talk to the partner to start.
Apply for Earn-InUp to twenty percent of each Starter cohort is reserved for grant-funded seats. Limited availability. Apply through the partner.
Apply for grant trackHonest margin note. Starter operates at twenty two to thirty four percent margin. Growth operates at roughly forty two percent partner-led. Scale operates at fifty five to sixty percent partner-led. Prices are set so the work stays good and the firm stays healthy.
Two illustrative engagements
Composite scenarios assembled from EquitiFy practice patterns. Names, sectors, and exact metrics have been altered to protect client confidentiality.
Questions
Three tiers. Starter is $350 setup and starts at $495 per month for solo operators and businesses under $250K in revenue, banded to $545 and $595 as revenue grows. Growth is $2,000 setup and $2,400 per month for $250K to $5M businesses. Scale is $4,500 setup and $6,500 per month for $5M to $25M. Below those numbers we have three access tracks that can bring the entry point as low as $200 a month. We publish our pricing because you deserve to know what you are buying before a sales call.
Coordination. You get one account manager who runs the bookkeeper, the HR support, the receptionist, and the certification work as one team. You do not have to be the project manager for your own back office. You also get the strategic consulting layer that ties the operating work back to the decisions only you can make.
All tiers are month-to-month by default. We offer a 5% discount for annual prepayment and an Earn-In option that waives the $350 setup fee in exchange for a 12-month commitment at Starter. Both are available, not required.
We have three access tracks. Earn-In waives the setup fee in exchange for a 12-month commitment, bringing your first month to $495. Pay as You Grow ties the monthly fee to a percentage of verified revenue, starting at $200 per month for businesses under $60K a year. The Grant-Funded Track partners with Women's Business Centers, MBDA Business Centers, and CDFI partners to cover eligible clients in full or with a small co-pay. Ask on the fit call which track fits your situation.
We keep your books clean and hand off to a tax preparer at year end. We do not file your taxes directly. If you do not have a CPA we will recommend one.
Federal certifications (WOSB, EDWOSB, 8(a), HUBZone, SDVOSB) are free to apply for and included in Growth and Scale tiers. Private certifications (WBENC, NMSDC) have annual fees that pass through to the client at cost. We handle the application, the documentation, and the renewal cycle.
Yes. We can either integrate with your existing providers or replace them. Most clients find that consolidating into one team removes coordination overhead and lowers total spend.
Most owners want a quick read on what their books need before they commit. Book a call. We confirm the tier, walk you through what the first ninety days look like, and only then do you pay setup.
